OPTIONS-FIN

NOTE: You may click on any tab on the image below to get further information about that tab.

In the following discussion, Trueis equivalent to an option box being checked, Falseis equivalent to the option box not being checked.

The Financialtab options are:

Display check numbers on statements:If checked, will display member’s check numbers next to payments displayed on statement
Default: False

Show zero minimum due: Statements will normally display a box with Minimum Amount due. If this option is not checked and a member has a zero minimum due, this will not display the minimum amount due box.
Default: True

Auto-receipt:checked indicates always produce a receipt when entering a new payment
Default: False

Request IRS Statement:checked indicates always request IRS statement when entering amounts greater than the IRS amount
Default: True

Use enter-date instead of check date:if checked, displays financial information based on date entered, rather than on date of check
Default: True

Use Credit for Pledges:if checked, the system will attempt to pay any newly entered owed amounts via any outstanding credit amounts from the same member
Default: True

Show Split Information on reports:checked indicates to display split payment data on deposit reports and statements for any payments that were used to pay more than one item. Also, when running the deposit report, all parts of a split payment will be displayed.
Default: False

Use prorating for dues and chevra: If you have set up pro-rated dues payments via the Generaltab of the Optionswindow using the Member Typesbutton and the Pro-Ratebutton, this item will determine if those pro-rated dues will be applied where applicable.
Default: True

Display date due on small grid: When this option is checked, the system will display a date due field on the small financial gridfor Misc, non-misc, and building totals, thus allowing you to enter/modify/delete any due dates required for payments owed. The default due date for all amounts owed is otherwise based on your Member Type settings and your billing period values for each member type.
Default: False

Show all balance forward payments on statements: When this option is checked, the system will display on statements all payments made to balance forward items since the last new year’s reset run. In some instances, you can have many lines of balance forward payments displayed on a statement and may not want to display them all to avoid confusion; if that is the case, simply uncheck this item and payments toward paid-up balance forward items will not display on statements. Payments made toward not paid-up balance forward items will alwaysdisplay on statements.
Default: True

Misc Fees:See also Miscellaneous Fees.Click this button to view/modify:
- IRS substantiation amount (the amount at and above which one needs a notice from a charity in order to claim a donation as a tax deduction)
- Charges for member/non-member seats
- Youth fees
- Starting general ledger balance
- Starting check number
- Fiscal year start in form mm/dd

Account package :

If you interface with an external accounting package (see Interface to Accounting Packages) , use this button to set the following options:
Name of your external accounting package
The internal name of your institution as known by your accounting package
The first code number of a series to use for your charities

Create codes file – This button creates a file named CHART.CSV that will contain the names of your charities and their associated code numbers

Your accounting package codes for cash and accounts receivable

Whether you operate on a cash or accrual basis
Defaults: Accounting package = none

Options - Financial